Britrock Blog

Just another Brit in New York City

Posts Tagged ‘Online backup’

Backup, Backup and backup again.

Posted by Britrock on March 4, 2013

Backup, Backup, Backup
Missing laptop
If there’s one thing I’ve learned from the experience of losing all of my work (thankfully, returned to me now – see UPDATE), its the importance of having a backup copy. The biggest question is cloud/online or external hard drive.

My storage archive and backup needs are split into three key areas; all images for work (in excess of 1 terabyte of data), digital music collection (in excess of 80 gb) and documents including business plans and budgets.

Hard drives are mechanical devices and will eventually fail or need replacement. The one time cost provides a mechanical device that I can plug in and set to backup all of my files on a regular basis regardless of internet access or bandwidth restrictions.

Online (or “cloud”) storage seems like the future and offers many fantastic benefits including file access (including backup and retrieval) from anywhere. Should my apartment burn to nothing and my hard drives are all destroyed I still have my data saved in the cloud to be retrieved whenever required.

However, there’s currently no cost-effective online/cloud option that I can truly trust will be in business forever and none of the providers has a policy in place should their systems crash and my data disappears. From all of the sites I’ve looked at the retrieval of data generally appears to download at the pace of 8 to 10gb a day. To retrieve all of my photographic data would take at least three months of constant downloading. Can’t think of many broadband providers that would allow that to go ahead without restrictions.

As the American Society of Media Photographers summate in their thorough article of backup systems
“Although some online photo services may offer cheap or free archiving, there will always be a catch. No one can provide a service for below cost for long and stay in business. They will eventually have to charge what it costs to provide the service, or stop offering it. At the moment, none of the online services provide any kind of guarantee or validation that the files remain on the server in an uncorrupted form.”

Online storage providers seem to appear weekly, however it remains to be seen how many survive as I recall the tale of Xdrive who despite having 100,000 of users, premium accounts and AOL as a parent company ultimately joined the internet deathpool. has a comprehensive list of all cloud storage providers and there’s a fairly helpful comparison chart at however its missing Pogoplug.

I’ve considered:
Google Drive – fantastic collaborative tool for working on documents together and useful as a backup of 5gb of data.

Dropbox – great as a local and online backup of documents and incredibly easy to share. The easy sharing and large capacity is ideal for sending clients work. upto 18 gb of free storage is incredibly generous. The base price for Dropbox for Teams is $795/year for as much storage space as I need. However, I won’t need all my data accessible in such an easy way, so there has to be a simpler option.

Mozy – solid company from what I’ve witnessed. I used the service as a backup for a laptop a while ago and it was excellent and easy to forget about. However for 2 terabytes the annual fee is almost $10,000.

PogoPlug – looks like a fantastic and viable option for personal use of documents and music. At $60 a year for unlimited storage it works for my music though I’m not sure about the ‘streaming’ capabilities. Might be interesting to explore when traveling for work.

Each of these online storage options look good, but limited in size. Step in, unlimited backup storage for less than $5 a month and it will store my music and documents. At first glance it seemed similar to so many others, the advantage is under the hood when I realized I could partition an external hard drive I use as my Mac Timemachine. The real bonus comes when you need to restore a large quantity of files, as you won’t need to be online for the length of the entire Simpsons and Family Guy back catalogs playing back to back. Instead Backdrive will send you your choice of a USB drive ($99) or USB hard drive ($189). Will be experimenting with these guys this month.

For ease of use, backup redundancy and anywhere access, I’ll continue to use Dropbox, Google Drive, laptop and external hard drive for document archive and backup. That’s the easy stuff.
The music needs to be on an external hard drive to prevent my laptop grinding to a halt especially when Photoshop is open, and Backdrive will hopefully be the solution as my music backup. I’m still not convinced by Spotify.

The work images will need at least two hard drives capable of handling at least 2,000 gb/ 2 terabyte drives. The external storage device search continues and I’ll provide an update once that decision is close to being made – I’m thinking Lacie at the moment but we’ll see as WPPI rolls around and what deals are available.



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